How Suvarn Infrratech Helped an Indian Merchant Export Apparel to Vietnam

Breaking into international markets is a major achievement for any Indian merchant. Yet, turning a confirmed overseas order into a smooth export shipment involves more than just producing quality apparel. It requires careful planning of logistics, export documentation, transportation, and customs compliance. This story shows how Suvarn Infrratech helped an Indian apparel merchant overcome these challenges and successfully export a bulk garment order to Vietnam.

Packed garment boxes ready for export at warehouse

Understanding the Challenges of Exporting Apparel

The Indian merchant had secured a large order from a buyer in Vietnam. While the production of garments was complete, the merchant faced several hurdles:

• Freight planning: Choosing the right mode and route for shipment to balance cost and delivery time.

• Export documentation: Preparing accurate invoices, packing lists, and HS codes to meet customs requirements.

• Transportation coordination: Managing inland transport to the port and scheduling shipments.

• Customs compliance: Ensuring all paperwork and cargo met regulations to avoid delays or penalties.

  
  

With limited prior export experience, the merchant risked shipment delays, extra costs, or even rejection at customs. They needed a partner who could manage the entire export process end to end.

How Suvarn Infrratech Provided Export Supply Support

Suvarn Infrratech stepped in as a full-service export partner. The team took charge of every step to ensure the shipment reached Vietnam on time and without issues.

1. Evaluating Shipment Needs and Freight Selection

The team analyzed the order volume, delivery deadlines, and destination specifics. They compared freight options such as sea freight and air freight, weighing costs against transit times. Based on this, they selected the most cost-effective and reliable shipping method that met the buyer’s timeline.

2. Preparing Accurate Export Documentation

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Suvarn Infrratech helped prepare all necessary documents, including:

• Commercial invoices with correct product descriptions and values

• Detailed packing lists showing quantities and packaging details

• Harmonized System (HS) codes for tariff classification

• Compliance checks to align with Indian export and Vietnamese import regulations

  
  

This thorough documentation prevented customs clearance delays and ensured smooth processing.

3. Coordinating Inland Transportation and Port Handling

The team arranged timely pickup of goods from the merchant’s facility and managed transportation to the port. They coordinated with port authorities and freight forwarders to schedule loading and shipment dispatch. This close coordination avoided bottlenecks and kept the shipment on track.

4. Maintaining Transparent Communication

Throughout the process, Suvarn Infrratech maintained clear communication with the merchant, logistics partners, and the overseas buyer. This transparency helped address any concerns quickly and kept all parties informed about shipment status.

Cargo containers being loaded onto a ship at port

The Outcome: A Successful Export Shipment to Vietnam

Thanks to Suvarn Infrratech’s hands-on support, the merchant’s first international export was completed without delays or compliance problems. The shipment arrived in Vietnam on schedule, impressing the buyer and opening doors for repeat orders.

This success gave the merchant confidence to explore more global markets, knowing they had a reliable partner to handle export complexities.

Key Takeaways for Indian Merchants Exporting Apparel

• Plan freight carefully: Choose shipping methods that balance cost and delivery time based on order size and destination.

• Prepare detailed documentation: Accurate invoices, packing lists, and HS codes are essential for smooth customs clearance.

• Coordinate transport and port handling: Timely inland transport and port scheduling prevent shipment delays.

• Communicate clearly: Keep all stakeholders informed to quickly resolve issues.

• Partner with experts: Export support services can manage logistics and compliance, letting merchants focus on growing their business.

  
  

Suvarn Infrratech’s Export Supply Support service shows how Indian merchants can confidently enter international markets by relying on experienced partners to manage export logistics. This approach turns export orders into successful shipments and new business opportunities.